The right board of directors software can make your meetings more productive and improve overall meeting outcomes. The most effective board meeting software are easy to use and responsive, as well as having high levels of security. They also let you take better notes, to share and collaborate on documents prior to, during and following meetings with colleagues or guests, cast votes and follow-up actions without having to do a lot of manual work outside the meetings.
When selecting a board portal, look for these key characteristics:
Document management made easy Upload, store and arrange your documents electronically into one central repository, making them easily accessible.
Secure online note-taking and collaboration: record public or private annotations on your board in real-time.
Improved document security: secure sensitive information using encryption with password protection and a strong firewall to prevent unauthorised access.
Advanced tools for improving board productivity: streamlined production and distribution of meeting agendas minutes, agendas and board books. This allows you to hold meetings less disrupted and with lower cost.
Streamlined meeting scheduling: quickly schedule, change and share dates for meetings at the click of a button.
A customer service that is responsive is essential. You should be able get help whenever you need it. This includes initial setup, periodic training, and technical support.
When you are choosing a board portal, don’t be afraid to ask prospective vendors for testimonials and references from current customers. These testimonials and references will be provided by the top vendors to help you make the right choice.